Introduction
This Notice at Collection describes how Artisight, Inc (“Company,” “we,” “us,” or “our”) collects, uses, and discloses personal information about job applicants in connection with your application for employment. This notice is provided pursuant to the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (collectively, the “CCPA”).
1. Categories of Personal Information We Collect
We may collect the following categories of personal information from or about you in connection with your job application:
- Identifiers: Name, alias, postal address, email address, telephone number, Social Security number, driver’s license or state identification card number, passport number, or other similar identifiers.
- Personal Information Categories (Cal. Civ. Code § 1798.80(e)): Name, signature, Social Security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, education, employment history, bank account information, or other financial information.
- Protected Classification Characteristics: Age, race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, veteran or military status, genetic information (including familial genetic information), or other protected classifications under California or federal law.
- Professional or Employment-Related Information: Resume, curriculum vitae, cover letter, previous employment history, professional references, work performance information, employment application information, and background check information.
- Education Information: Educational background, transcripts, degrees, certifications, and training records.
- Sensitive Personal Information: Social Security number, driver’s license number, state identification card number, passport number, contents of communications (such as emails or interview recordings), and information collected and analyzed concerning health, sex life, or sexual orientation.
2. Sources of Personal Information
We collect personal information from the following sources:
- Directly from you: Through application forms, resumes, cover letters, interviews, assessments, and other communications.
- From your references: Professional and personal references you provide.
- From third-party service providers: Background check companies, recruiting agencies, job boards, social media platforms (such as LinkedIn), and other service providers.
- From publicly available sources: Professional networking sites, public records, and other publicly available information.
3. Purposes for Collection and Use
We collect and use your personal information for the following business purposes:
- To evaluate your qualifications, skills, and experience for employment.
- To conduct interviews and assessments.
- To verify your employment history, education, and credentials.
- To conduct background checks and screenings as permitted by law.
- To communicate with you regarding your application and the hiring process.
- To comply with legal and regulatory obligations.
- To maintain records and documentation related to the hiring process.
- To consider you for future job opportunities (with your consent).
- To improve our recruitment and hiring processes.
- To protect against fraud and ensure security.
4. Disclosure of Personal Information
We may disclose your personal information to the following categories of third parties:
- Service providers: Third-party vendors who assist us with background checks, recruiting, applicant tracking systems, data storage, and other employment-related services.
- Affiliates and subsidiaries: Other entities within our corporate family for employment purposes.
- Professional advisors: Attorneys, accountants, and other professional advisors.
- Government agencies and regulators: As required or permitted by applicable law.
- Other parties: In connection with corporate transactions (such as mergers or acquisitions), to protect our rights or property, or as otherwise required by law.
5. Retention of Personal Information
We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce our agreements. For unsuccessful applicants, we typically retain application materials for 365 days from the date of application, unless a longer retention period is required by law or you have consented to being considered for future positions.
6. Your CCPA Rights
As a California resident, you have the following rights under the CCPA:
- Right to Know: You have the right to request that we disclose the categories and specific pieces of personal information we have collected about you, the categories of sources from which we collected the information, the business purposes for collecting the information, and the categories of third parties with whom we share the information.
- Right to Delete: You have the right to request that we delete personal information we have collected from you, subject to certain exceptions.
- Right to Correct: You have the right to request that we correct inaccurate personal information we maintain about you.
- Right to Limit Use and Disclosure of Sensitive Personal Information: You have the right to limit our use and disclosure of your sensitive personal information to certain purposes specified by law.
- Right to Non-Discrimination: You have the right not to receive discriminatory treatment for exercising your CCPA rights.
7. How to Exercise Your Rights
To exercise your CCPA rights, you may submit a request by:
We will verify your identity before processing your request. You may designate an authorized agent to make a request on your behalf by providing written authorization or a power of attorney. We will respond to verifiable requests within the timeframes required by law.
8. Sale and Sharing of Personal Information
We do not sell or share personal information of job applicants as those terms are defined under the CCPA.
9. Contact Information
If you have questions or concerns about this Notice or our privacy practices, please contact us at:
Artisight, Inc
Attn: PeopleOps
4000 W. Montrose Avenue #2390
Chicago, Illinois 60641
Email: peopleops@artisight.com
9. Changes to This Notice
We may update this Notice from time to time. When we make changes, we will revise the effective date at the top of this Notice. We encourage you to review this Notice periodically for any updates.
Acknowledgment
By submitting your application for employment, you acknowledge that you have read and understood this CCPA Notice at Collection for Job Applicants.
